Payroll processing management system is one of a series of accounting transactions dealing with the process of paying employees for services rendered, after processing of the various requirements for withholding of money from the employee for payment of payroll taxes, insurance premiums, employee benefits, garnishments and other deductions.

In short, payroll is the sum of all financial records of salaries, wages, bonuses, and deductions. The management will have a clear idea of the employees working with, using this payroll. The payroll explains the entire attendance, shift, loan, advance, bonus, gratuity, overtime, promotion, etc…

The payroll processing module shall include 16 sub-modules. The sub-modules are listed below:

1. Employee

Employee form shall cover personal, payroll, Educational, Contact and permission/leave details of the employee.

2. Shift

a. Batch – This sub-module shall be used to assign the group of shifts to the employees. This is used to regularize the employee’s work with respect to the requirements.

b. Assign – This sub-module shall be used to allot the shift to the group of employees. The assignment of shift shall reflect on the employee’s
attendance.

c. Transfer – The allotted shifts among the employees can be changed in accordance with the necessity, using Shift Transfer form.

3. Attendance

This sub-module shall help to maintain the presence/absence data of each employee with respect to allotted work timings and days. This record is used in the payroll transactions of the employee.

4. Leave

The Leave form can be used to apply for the leave under the selected  category such as casual sick, compensation etc. The leave statement reflects the payroll calculations for deducting the LOP from the salary.

5. On duty

This form can be used to apply on-duty for the employee when he attends any meetings or works for the company outside the company premises.

6. Permission

This form can be used to enter the permission details, which are timely bound early leaving or late coming of an employee. The granted permission shall reflect on attendance, leave and On-Duty.

7. Compensation

This can be used to enter the details of the work done by an employee in a week off or holiday against his excess leave or leave demand. The
compensation reflects on attendance and over time operations.

8. Overtime Assign

This form can be used is used to assign overtime to employees in a company in accordance with the department or the company as a whole.

9. Overtime

This form can be used to approve the overtime assigned to employees for a particular day.

10. Loan

This form can be used to enter the details of the amount received by an employee against his earnings in a company, for any valid reason in applicable to the company rules and regulations.

11. Advance

This form can be used to enter the amount paid to the employee against his earnings before actual payment of the salary. The advance shall reflect on the payroll calculations of the employee.

12. Bonus

This form can be used to enter the details of the amount or any other
additional benefits provided to the employee other than normal earnings, based on the employee’s performance, company’s turn over or periodic profits of a company under set conditions.

13. Resignation/Termination

This form can be used maintain the details of the employee who is suspended, terminated or resigned from the job.

14. Raise/Promotion

This form can be used to enter the increment and promotional details of employees.

15. Salary Process

This form can be used to verify and issue the salary for specific employee or employee group or all the employees.

16. Gratuity

This form can be used to record the details of the amount paid to the
employees based on their service periods within a company after his resignation from the company.